Billing Assistant/Co-ordinator

Job Location

Orpington

Published By

BPIC Network

Type of Job

Full Time

Published Date

9 October 2021, 16:00:00

About the job

You will be joining a multi-award winning, forward thinking multi-disciplinary construction consultancy. Our staff play an integral role in the successful delivery of our consistently high-quality service. We believe it is our people that make the difference, and this is why our clients choose to work with us. As a Billing Assistant/Co-ordinator, you will be working in our busy Finance team to provide a high quality and responsive service to the company.

Responsibilities

Responsibilities:


On a daily/Weekly Basis:

  • You will be providing invoicing for groups (to be decided) and circulating to appropriate person and approving them for issue.

  • Regularly updating our document management system with accounting information and future fees.

  • Filing fee proposals and updating fee plans where necessary.

  • Drafting and issuing credit notes.

  • Accurate data entry.

  • Emailing invoices and appropriate information to group leaders.

  • Managing emailing and telephone enquiries in a timely way.

  • Assisting with the entry of expenses (including those that are billed to clients) onto the Sage accounting system.

  • Attending group meetings when required as directed by the manager.

  • Maintaining regular contact with all internal clients at the appropriate level.

  • Undertaking work in a diligent manner.

  • Reporting progress to the manager keeping them appraised of important issues.

  • Ensuring that training needs are identified and addressed.

  • Attending regular performance reviews.

On a Monthly Basis:

  • You will be moving jobs on fee plans and general updating of information on the fee plan system.

  • Changing invoicing details and filing letters from clients.

  • Checking the summary corresponds with invoices raised for each group.

  • Generating Credit Note Report.

  • Checking all rechargeable invoices have been dealt with.

  • Accurately entering expenses/mileage onto the database.

  • Closing jobs and saving forms to projects.

  • Entering Workroom Job Sheets onto the system.

  • Attending monthly team meetings when required.

Requirements

Person Specification:

Essential Criteria:

  • You will be professionally dedicated, innovative and enthusiastic with a flexible approach to work.

  • Good attention to detail is required.

  • You need to be well organised to prioritise your work to meet deadlines.

  • You will have previous experience in a professional services environment (desirable).

  • You will need to be resilient as the job is pressured at times to meet the needs of the business.

  • A good communicator in written and spoken English as you will be dealing with senior stakeholders and clients within the business.

Benefits

Competitive salary

About us

BPIC working on behalf of our client. Our mission is to increase the participation of black and ethnic individuals in the industry whilst also empowering and educating individuals along the way. We champion the importance of diversity within the industry by directly providing solutions for organisations to create inclusive work environments and attract a diverse workforce. The network is dedicated to delivering solutions for participants that work in all areas of the industry from major infrastructure projects, fit-outs, SMEs to specialist professions that support our industry such as tech, law & finance.